The job holder is responsible for processing all types of financial transactions including data entry, payments & banking using accounting package. Assist in the closing of monthly accounts and preparing financial statements. Dealing with customers in ensuring prompt payments for commercial credits and keeping appropriate records of financial
Main Job Duties
Assist in the setting up of the credit control system
Ensure that debts are paid in a timely manner
Meet cash & debtor day targets set by the Firm
Chase overdue invoices by telephone, email & letter within agreed timescales
Maintain accurate records of all chasing activity
Regularly making contact with customers to ensure all relevant debts are managed as necessary
Identify changes in payment patterns and propose action to avert indebtedness
Ensure that all transactions are compliant with Company’s policies
Handle disputed bills and negotiate to bring payment within the agreed terms
Provide accurate advice on billing queries
Respond promptly and completely to both client and internal enquiries
Propose write off of irrecoverable receivables to your Line Manager
Providing ad-hoc reporting as and when requested by management
Undertake account reconciliations as required
Ensure monthly processing deadlines are met as required
Send out monthly client statements/letters consistently
If any customers stop paying or pay late then it’s your responsibility to stop the providing services, start legal action to collect the money owed (if necessary) and in the case of bankruptcy you’ll have to report to your higher management about the strategies to make sure you can recover what you can.
You are expected to regularly review the company’s debt recovery procedures with your Line Manager
Other duties as delegated from time to time by your Line Manager or any other person designated in their absence
Skills & Competency Requirements
Good team management skills
The ability to work in a team and individually
Sound decision-making
Excellent written and verbal communication skills
Good attention to detail
The ability to work under pressure and to meet deadlines
Good business judgment
Good communication and organizational skills
Computer skills (word, excel, power point, outlook, etc.)
Educational and professional qualification
A bachelor’s degree in Accounting/Finance
Minimum of 2 years working experience in a similar role
